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All Personal Data collected on or through this website is processed in accordance with the Data Protection (Bailiwick of Guernsey) Law, 2017 and associated legislation.

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If you wish to complain about how your data is being processed please contact;

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The Office of the Data Protection Authority

Block A

Lefebvre Court

Lefebvre Street

St Peter Port

Guernsey

GY1 2JP

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Privacy Policy of www.evansarchitecture.gg

This website collects some Personal Data from its users.

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Contact Information

Owner and Data Controller

Evans Architecture Ltd

Vaunac

Route de Pleinmont

St Pierre du Bois

Guernsey

GY7 9BN

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Privacy Notice

Evans Architecture Ltd ("Evans Architecture", "we", "us", "our") isa Guernsey incorporated company.  

 

This notice provides you with information relating to how we use your personal data (i.e. information which directly or indirectly identifies you).We take the privacy and security of your information seriously and will only use such personal information as set out in this Privacy Notice.

 

This Privacy Notice should be read in conjunction with our Conditions of Engagement.  

 

The Data Protection (Bailiwick of Guernsey) Law 2017 (the Data Protection Law) requires that we process your personal data fairly and pursuant to a lawful basis.  Evans Architecture will comply at all times with the Data Protection Law, and any other implementing laws, regulations and secondary legislation, as amended or updated from time to time, in Guernsey (Data Protection Legislation). 

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About us

Evans Architecture is a Chartered Institute of Architectural Technologist’s practice providing architectural services.  We are based in Guernsey and our registered office is at Route de Pleinmont, St Pierre du Bois, Guernsey.

 

For the purposes of the Data Protection Legislation and this notice, we are the ‘data controller’.  This means that we are responsible for deciding how we hold and use personal data about you.  We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

 

How we collect your personal data

  1. Weprimarily collect your personal data from the following sources:

  2. from information which you or your authorised representative gives to us, including but not limited to: 

  3. Customer agreements, applications or other materials you submit to us during the course of your relationship with us;

  4. your interactions with us, transactions and use of our services (including but not limited to the use of our website and email system); and

  5. your business dealings with us, including in person, via email, telephone or as stated in our contracts with you.

  6. personal data we receive from you or any third party sources which may include:

  7. your customers, contractors, sub-contractors or other parties engaged to work on a particular project;

  8. your legal and/or financial advisors;

  9. financial institutions who hold and process your personal data to satisfy their own regulatory requirements;

  10. information collected via website (including cookies and IP addresses

  11. We may also collect and process your personal data in the course of dealing with consultants, advisors, official authorities and service providers by whom you are employed or engaged or for whom you act.

 

The kind of information we collect

  1. In the course of offering or providing services to you, or receiving services from you, we may collect information that personally identifies you. The personal data we collect may include the following:

  2. your personal details (such as your name, email address, contact number and/or address);

  3. your professional title and occupation;

  4. your age;

  5. financial information

  6. information personal identifiers such as your social security number, national insurance number or tax number; and

  7. other information you provide to us in the course of your dealings with us or which we require to provide you with our products and services.

 

How we use your personal data

Lawful grounds for processing

 

  1. We are entitled to hold and process your personal data on the following lawful grounds:

  2. the the processing is necessary for our legitimate interests, provided that your interests and fundamental rights do not override those interests;

  3. the processing is necessary to comply with our respective contractual duties to you under the terms of our service contract with you and all supplemental agreements thereto;

  4. to comply with our legal and regulatory obligations of any company;

  5. (on exceptional occasions) where we have obtained your consent; and

  6. (on rare occasions) where it is needed in the public interest.

 

  1. Some of the grounds for processing described above will overlap and there may be several grounds which justify our use of your personal data. We may process your personal data for more than one lawful basis, depending on the specific purpose for which we are using your data.

 

Inaccurate or Amended Information

 

  1. Please let us know if any of your personal data (including correspondence details) changes as soon as possible.  Failure to provide accurate information or to update changed information may have a detrimental impact upon the services we provide to you.  

 

Purposes of processing

 

  1. We may process your personal data for the purposes set out below. 

  2. communicating with you as necessary in connection with the products or services provided to you;

  3. disclosing your personal data (including identity and contact details) to any third party whose services or products are required to enable us to fulfil our contractual obligations, such as contractors, sub-contractors or suppliers;

  4. liaising with or reporting to any regulatory or public authority (including the police or tax authorities); and

  5. communicating with our professional advisers for the purposes of obtaining professional advice.

  6. We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.  

  7. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.  Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where these are required or permitted by law.  

  8. To the extent that such personal data contains special category data such as, for example data relating to health, racial or ethnic origin, political opinion, religious or philosophical belief, trade union membership or criminal data, then the processing of such data shall solely be for the purpose of complying with any duty imposed on us by an enactment.

  9.  We will not make decisions about you based on automated processing of your personal data.

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Data retention

  1. Your personal data will be retained for the longest of the following periods:

    1. for us or any third parties to carry out the Purposes for which the data was collected or as long as is set out in any relevant agreement you enter into with us; 

    2. in order to establish or defend legal rights or obligations or to satisfy any regulatory obligations; and/or

    3. any retention period that is required by the Data Protection Legislation and any other applicable laws or regulatory requirements.

  2. We endeavour to store your personal data securely and in accordance with accepted market standards.

  3. Whilst we have taken every reasonable care to ensure the implementation of appropriate technical and security measures, we cannot guarantee the security of your personal data over the internet, via email or via our websites nor do we accept, to the fullest extent permitted by law, any liability for any errors in data transmission, machine, software or operating error or any other cause. 

  4. When assessing which retention period is appropriate for your personal data, we take into consideration the following:

    1. the requirements of our business and services provided;

    2. any statutory or legal obligations;

    3. the purpose for which we originally collected the personal data;

    4. the lawful grounds on which we based our processing personal data;

    5. the types of personal data we have collected;

    6. the amount and categories of your personal data; and

    7. whether the purpose of the processing could reasonably be fulfilled without retaining the personal data.

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Data sharing

  1. We may share your personal data with third parties, including financial institutions or other third party lenders, I.T service providers, auditors, legal advisors, consultants and professional experts under the terms of any contractual arrangement.  Those authorised third parties may, in turn, process your personal data, possibly abroad.

  2. Likemany organisations, we may transfer your information to locations outside the European Economic Area (which for the purposes of this Privacy Notice includes the Bailiwicks of Guernsey and Jersey, the “EEA”). 

 

  1. Where we transfer your information outside of the EEA, however, we will ensure that the transfer is subject to appropriate safeguards in accordance with Data Protection Legislation. Often, these safeguards include contractual safeguards. Please contact us if you would like more information about these safeguards. 

 

Data security

  1. We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.  In addition, we limit access to your personal data to those employees, agents, contractors and other third parties as required (as noted above in 'How we use your personal data') and ensure that they are subject to provisions which facilitate the protection of your personal data.

  2. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

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Your rights

  1. You have, under certain circumstances, the following rights in respect of personal data:

    1. the right to access and port personal data; 

    2. the right to rectify personal data;

    3. the right to restrict the use of personal data;

    4. the right to request that personal data is erased; 

    5. the right to object to processing of personal data; and

    6. where we have relied on consent to process the personal data, the right to withdraw consent at any time by contacting us via the contact details below.

  2. You also have the right to lodge a complaint with the Guernsey Data Protection Authority and/or a supervisory authority in the EU member state of your usual residence or place of work or of the place of the alleged breach, if you consider that the processing of your personal data carried out by us or any of our service providers has breached Data Protection Legislation.

  3. You may also appeal to certain courts against (i) any failure of the Guernsey Data Protection Authority to give written notice of whether the complaint is either being investigated or not being investigated and where applicable, the progress and the outcome of the investigation and (ii) a determination of the Guernsey Data Protection Authority not to investigate the complaint or a determination that a controller or processor has not breached or is not likely to breach an operative provision in connection with the complaint.  The Guernsey Data Protection Authority is the Data Protection Commissioner, for which more information is available at https://dataci.gg/. 

  4. In limited circumstances we may approach you for your written consent to allow us to process certain particularly special category data or to use data for another purpose.  Where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us.  Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

  5. You will not have to pay a fee to access your personal data (or to exercise any of the other rights).  However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive.  Alternatively, we may refuse to comply with the request in such circumstances.

  6. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or any of your other rights).  This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

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Employment and Recruitment

  1. In the event that you are seeking employment with us and apply for a position or placement via our website, we may invite you to send us your curriculum vitae. Any information you send us for the purpose of a job application will be treated by us with the greatest care for that purpose only.  Upon receipt, our recruitment personnel will make an informed decision as to whether to proceed with your application and invite you to attend an interview.  All of the information gathered during the application/recruitment process will be taken into account when making our decision. 

  2. If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained on our recruitment records for a period of 6 months. If you say yes, we will contact you should any further suitable vacancies arise during this period. Following this time, we will securely dispose of your information in accordance with our records management procedures.

  3. If you become an employee of the company, information provided by you during the recruitment process will be retained by us on your HR file for the duration of your employment plus 6 years following the end of your employment.  This includes any criminal records checks, fitness to work declaration, and references.

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Contact us

If you have any questions about this privacy notice or how we handle your personal data, please contact Silvie Luscombe at Evans Architecture Ltd, Vaunac, Route de Pleinmont, St Pierre du Bois, Guernsey GY7 9BN.

Changes to this notice

 

We reserve the right to amend this Privacy Notice at any time without notice, in which case the date of the policy will be revised.  

 

This privacy notice was last updated on 11th July 2024.

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